The record only matters once it is disputed
Progress claims argued from memory
Six months later the question is what was actually complete on the fifteenth. Without dated, photographed evidence taken on the day, it becomes one person's word against another's.
Defect lists that chase themselves
A list goes out by email, comes back annotated, goes out again. Three versions later nobody is certain which items are closed and which were never actioned.
Variations with no paper trail
The instruction was given on site, verbally, to whoever was standing there. When it surfaces in the final account there is nothing on file to point at.
Evidence, captured as you go
Scott Schedule
The dual-party dispute format, generated from the findings you already captured rather than rebuilt by hand in a spreadsheet the week before a hearing.
Observation, then judgement
The assessment table keeps what you saw separate from what you concluded — the distinction that makes a report hold up when it is read adversarially.
Every visit, timed and attributed
Tap arrive, log the weather and who was on site, tap depart. Duration is tracked automatically and the whole visit history has an audit trail.
Control who sees which job
Job-level access control, staff roles and task assignment, so a subcontractor on one site is not reading the file for another.
Every change, who and when
A complete activity log across the job. Not a feature anyone enjoys until the day it is the only thing that settles the question.
The defect register, rolled up
Findings captured across many visits collect into one ordered register, with the cost to remedy attached to each item where you need it.
Sections built for construction reporting
Reports are built from blocks you drag into the order you want. These are the ones this work leans on most.
- Scott Schedule
- Assessment Table
- Defects Table
- Defect Costing
- Attendance Log
- Custom List
- Document Register
Questions
- What is a Scott Schedule and do I need one?
- It is the side-by-side format used in building disputes, setting each party's position against every item. If your work ever ends up in adjudication or a tribunal, it is the format you will be asked for. It is included on the Business tier.
- Can I track site visits and who attended?
- Yes. Each visit records arrival and departure, duration, weather conditions and who was on site, and the attendance log block puts that history straight into the report.
- Can I stop subcontractors seeing other jobs?
- Yes, from the Professional tier. Job-level access control decides which jobs each team member can open, alongside staff roles and per-user capabilities.
- Is there a record of who changed what?
- Yes. Every job carries an activity log covering each change, who made it and when, on every tier including Free.
- How many people can be on an account?
- Professional starts at three team members and Business at five, with user packs available to add more. Each user gets one iPad or Mac plus one iPhone.
Matora for other trades
Ready to ditch
the word doc?
Capture once. Your report basically writes itself. We’re opening the doors soon.